Counseling | EHR Insider

Carepatron

forrest — Mon, 26 Jan 2026 21:16:19 +0000

Carepatron is a comprehensive, cloud-based practice management and electronic health record (EHR) platform designed to streamline workflows for healthcare providers across various specialties. The platform combines scheduling, billing, clinical documentation, and telehealth capabilities within a single interface, reducing the need for multiple disconnected tools. With over 100,000 clinicians in 120+ countries using the platform, Carepatron has positioned itself as a modern, accessible solution for healthcare practices of all sizes.

Key Features

The platform stands out for its AI-powered automation that handles repetitive tasks like appointment reminders, invoicing, and SOAP note generation. Carepatron offers one of the largest libraries of prebuilt templates in the mental health EHR space, including SOAP notes, treatment plans, assessments, worksheets, and client handouts. The system uses AES-256 encryption and is fully HIPAA compliant.

Best For

Carepatron differentiates itself through its generous free plan, competitive pricing starting at $0/month, and user-friendly interface that requires minimal training. The platform is particularly well-suited for mental health professionals, therapists, and allied health practitioners who need structured documentation and compliance support.

TherapyAppointment

forrest — Mon, 26 Jan 2026 21:16:19 +0000

TherapyAppointment is the longest-standing practice management software designed specifically for mental health practitioners. Founded by psychologist Bill Whitehead, who created the system based on his own private practice experiences, the platform has grown to serve over 20,000 therapists nationwide. The company mission centers on reducing the stigma associated with mental health and making therapy accessible to anyone who wants it, donating a portion of profits to organizations like NAMI, RAINN, and Open Path.

Key Features

The platform offers a comprehensive HIPAA-compliant EMR and practice management solution that combines scheduling, billing, electronic insurance claims, telehealth, e-prescribing, charting, automated reminders, and a secure client portal within a unified dashboard. Built “by therapists, for therapists,” it emphasizes automating administrative tasks so clinicians can focus on client care rather than paperwork.

Best For

TherapyAppointment differentiates itself through its tiered pricing model that allows solo practitioners to start at just $10/month, making it highly accessible for those establishing or growing their practices. Unlike many competitors, all core features are included at every pricing tier.

Sessions Health

forrest — Mon, 26 Jan 2026 21:16:19 +0000

Sessions Health is an all-in-one, therapist-designed, HIPAA-compliant electronic health records (EHR) and practice management platform built specifically for mental health professionals. The platform combines scheduling, clinical documentation, billing automation, client portal, telehealth, and reporting into a single, streamlined web-based application. Sessions Health was founded in Minneapolis, Minnesota with a mission to provide simple, affordable, and accessible practice management tools for behavioral health professionals.

Key Features

The platform is designed to simplify everyday workflows so therapists can devote more time to clients and less to administrative tasks. Key differentiators include its clean, intuitive interface that requires minimal technical expertise, transparent and affordable pricing ($39/month with a generous free tier), exceptional customer support with responses typically within two business hours, and a strong ethical commitment to privacy.

Best For

Sessions Health has intentionally kept its focus tight, prioritizing the needs of therapists, counselors, and mental health providers over pursuing larger, more generalized healthcare markets. The platform has earned Best Value badges in 2023 and 2024, and Best Ease of Use badges in the mental health category.

CarePaths

forrest — Mon, 26 Jan 2026 21:16:19 +0000

CarePaths is a HIPAA-compliant, ONC-certified (2015 Cures Edition) cloud-based electronic health record and practice management platform specifically designed for behavioral health practices. The all-in-one system was built by clinicians for clinicians, integrating clinical documentation, billing, secure messaging, telehealth, scheduling, and measurement-based care tools into a unified dashboard. CarePaths has been helping independent mental health practices thrive since 2000.

Key Features

The platform is distinguished by its integrated measurement-based care (MBC) capabilities, developed in partnership with Bruce Wampold PhD. This feature enables automated client assessments and outcome tracking, with results immediately available to both therapist and patient through the portal or mobile app. CarePaths offers a “Digital Front Door” through its CarePaths Connect mobile app.

Best For

CarePaths targets solo practitioners through large group practices in the mental health sector, with notable clients including Kansas State University, Antioch University Seattle, and Focus C3. The system offers tiered pricing with discounts for nonprofits, academic centers, and large practices.

PracticeBetter

forrest — Mon, 26 Jan 2026 21:16:19 +0000

Practice Better is an all-in-one EHR and practice management software specifically designed for health and wellness professionals. The platform serves over 50,000 practitioners across 70+ countries and supports more than 1 million clients globally. Originally launched to support nutrition-focused practitioners, it has expanded to serve a wide range of wellness professionals including dietitians, nutritionists, naturopaths, chiropractors, and licensed mental health providers.

Key Features

The platform combines practice management tools (scheduling, charting, automations, billing, insurance integrations) with robust client engagement capabilities (client portal, group sessions, telehealth, secure messaging, journaling, customizable programs and courses). Practice Better processes hundreds of millions of dollars annually in payments on behalf of its customers through its Stripe integration.

Best For

Key differentiators include its focus on the health and wellness market, its comprehensive feature set that eliminates the need for multiple separate tools, strong automation capabilities for client engagement, integration with wellness-specific tools (Fullscript, Rupa Health, That Clean Life), and an AI Charting Assistant that can automatically transcribe and summarize telehealth sessions into SOAP notes.

EasyPractice

forrest — Mon, 26 Jan 2026 21:16:19 +0000

EasyPractice is a cloud-based practice management and online booking software specifically designed for therapists, clinicians, and self-employed practitioners. Founded in Copenhagen, Denmark in 2012, the platform helps over 51,000 companies globally manage their day-to-day clinic operations, including appointment scheduling, client management, invoicing, and secure journaling. The system has facilitated more than 1 million client interactions.

Key Features

The platform differentiates itself through its modular app-store approach, allowing practitioners to start with core functionality (calendar management, online booking, EHR software, statistics, and client management) and add specialized features as needed through their in-app store. This includes capabilities for e-consultations, video meetings, consent management, and automated billing.

Best For

EasyPractice emphasizes ease of use and simplicity, targeting practitioners who want essential features without overwhelming complexity. The platform is fully GDPR compliant and targets the European market primarily. In 2022, EasyPractice was acquired by Nordhealth for $16.5 million.

CounSol.com

forrest — Mon, 26 Jan 2026 21:16:19 +0000

CounSol.com is a cloud-based practice management and EHR platform designed specifically for counselors, therapists, psychologists, and life coaches. The system provides a comprehensive suite of tools for managing both online and in-person therapy practices, including electronic health records (EHR), appointment scheduling, client portals, secure messaging, billing/invoicing, and integrated telehealth capabilities for video and chat sessions.

Key Features

The platform distinguishes itself through its specialization in the mental health field, offering features tailored to therapeutic workflows such as progress notes, treatment plans built around DSM-5 diagnostic criteria, and customizable intake forms. CounSol.com emphasizes personalized customer support, providing each subscriber with a dedicated account manager and 24/7 live phone and email support.

Best For

CounSol.com is particularly well-suited for solo practitioners and small group practices with five or fewer providers who need an all-in-one solution that handles clinical documentation, client communication, and financial management. The platform maintains HIPAA compliance and houses its servers in Tier-IV data centers with SSAE16, HITRUST, ISO 27001, and PCI 2.0 compliance certifications.

Jane App

forrest — Mon, 26 Jan 2026 20:50:33 +0000

Jane App is a comprehensive practice management and EMR platform designed specifically for health and wellness practitioners. Created by real clinic owners (Ali and Trevor), Jane originated from a multi-disciplinary clinic called Canopy Integrated Health in North Vancouver, BC. The software was built to address the real-world needs of practitioners and officially launched in 2014.

Key Features

The platform combines scheduling, charting, telehealth, online intake forms, patient reminders, and integrated payment processing into a single, well-integrated system. Jane is designed to be helpful regardless of how or where practitioners work, offering both online and on-any-device accessibility. It features branded online booking, customizable electronic documentation, insurance management, and a secure patient portal.

Best For

Jane serves a wide range of health and wellness professionals including physiotherapists, massage therapists, chiropractors, acupuncturists, mental health counselors, psychologists, occupational therapists, naturopathic doctors, and midwives. It was specifically created for interdisciplinary clinics, making it ideal for practices with diverse healthcare providers.

TheraNest

forrest — Mon, 26 Jan 2026 20:50:33 +0000

TheraNest (now part of Ensora Health) is a cloud-based mental health EHR and practice management software designed specifically for therapists, psychologists, social workers, and counselors. Founded in 2013 by Shegun Otulana in Birmingham, Alabama, the platform emerged as a solution to help behavioral health providers manage their practices more efficiently.

Key Features

The software offers a comprehensive suite of tools including appointment scheduling, electronic health records with customizable templates for treatment plans and progress notes, insurance billing and claims processing, telehealth capabilities, e-prescribing with EPCS compliance, and a dedicated client portal. TheraNest is HITRUST certified and fully HIPAA compliant.

Best For

TheraNest is particularly well-suited for solo practitioners and small to mid-sized behavioral health practices that need an all-in-one solution for scheduling, documentation, and billing. Its unique pricing structure based on active clients rather than clinicians makes it cost-effective for practices with multiple clinicians or interns.

IntakeQ

forrest — Mon, 26 Jan 2026 20:50:33 +0000

IntakeQ is a cloud-based practice management and electronic health records (EHR) software platform founded in 2014 by co-founders Melissa (a nutrition practitioner) and Cassio (a software engineer) with the goal of eliminating paperwork in healthcare practices. The platform enables healthcare professionals to convert existing paper forms to electronic intake forms, share case forms with patients privately, and receive them back completed and signed electronically before appointments.

Key Features

The platform has evolved into a comprehensive all-in-one solution called PracticeQ, which includes appointment scheduling, patient portals, HIPAA-compliant secure messaging, telehealth video sessions, electronic prescribing, billing, invoices, insurance claims management, and treatment notes. IntakeQ is designed to serve both small-scale clinics and multi-specialty hospitals, with a particular focus on health and wellness practices including mental health, chiropractic, nutrition, massage therapy, and general medical practices.

Best For

IntakeQ places strong emphasis on security and compliance, meeting HIPAA, GDPR, PIPEDA, and SOC 2 Type II standards. The company has grown to 11-50 employees spread across 4 continents.